Competition Now Closed

WIN A TRIP TO ITALY FOR THE WORLD BARISTA CHAMPIONSHIP 2025 

TRADE PROMOTION

1. Introduction

1.1. These terms and conditions govern the Win a Trip to Italy for the World Barista Championships 2025 Trade Promotion (Promotion) being conducted by Axil Coffee Roasters in the States of Victoria, South Australia, New South Wales, ACT, Queensland, Western Australia and Tasmania.

1.2. The Promotion will commence at 12:00 am on 4 August 2025 and will conclude at 11:59 pm on 31 August 2025 (Promotion Period).

1.3. By submitting an Entry into the Promotion, you agree to be bound by and comply with these terms and conditions.

1.4. Axil Coffee Roasters reserves the right to amend these terms and conditions at any time during the Promotion Period at its absolute discretion. Any amendments will be published on the Website and will take effect immediately upon publication.

2. Eligible Entrant

2.1. To be eligible to participate in the Promotion, an entrant must be:

(a) 18 years age or older (determined at the time an Entry is submitted);

(b) Not an employee of Axil Coffee Roasters;

(c) Must be a business with an ABN and signed up to Ordermentum.

(d) Not an Immediate Family Member of a person who would be ineligible to participate under either of clauses 2.1(a), 2.1(b) and 2.1(c).

2.2. Axil Coffee Roasters reserves the right to:

(a) Verify the eligibility of each entrant who submits an Entry; and

(b) Determine (in its absolute discretion) that an entrant who submitted an Entry is an Eligible Entrant (including where a business was an Eligible Entrant at the time the Entry was submitted but has since ceased to be eligible), in which case all Entries submitted by that person may be declared invalid and unable to be the Winner.

3. How to Participate

3.1. During the Promotion Period, customers of Axil Coffee Roasters will need to place a Qualifying Order on Ordermentum to submit an entry.

3.2. For the avoidance of doubt, where a customer purchases multiple Qualifying Orders over the period of the promotion, they will be entitled to one entry per Qualifying Order.

3.3. An Eligible Entrant may participate in the Promotion by:

(a) Going to https://order.app.link/0bgKJOxuNUb; and

(b) Signing up to Ordermentum and placing a Qualifying Order within the promotion period (1.2).

(c) Purchasing a Qualifying Order via in‑app (Ordermentum) from Axil Coffee Roasters;

(d) For businesses that do not have an Ordermentum account, they will need to create an account prior to being able to order and submitting an Entry.

3.4. For the avoidance of doubt:

(a) Where a business places multiple orders within any seven (7) day period, only the first order placed within that period shall constitute a Qualifying Order, and any subsequent orders placed by that customer within the same seven (7) day period shall be disqualified from the competition. The seven (7) day period shall be calculated as a rolling period commencing from the date and time of each customer's first order placement.

(b) Each Qualifying Order entitles an Eligible Entrant to one Entry;

(c) Subject to the Eligible Entrant purchasing a Qualifying Order, receiving an Entry and stipulations outlined in 3.4 (a), there is no limit to the number of Entries that can be submitted by an Eligible Entrant; and

(d) Any entries submitted after 11:59pm on 31st August 2025 will be declared invalid and unable to result in the Eligible Entrant being the Winner.

(i) Qualifying Order placed on the 31st August must be dispatched within seven (7) days.

4. Winner

4.1. The Promotion is a game of chance.

4.2. The Winner will be randomly selected from a pool of all Entries on 1st September 2025 using a random selection tool provided by Easy Promos.

4.3. The Winner will be notified in writing.

4.4. The full name of the Winner will also be published on our Website from 10th September 2025 to 10th October 2025 (inclusive).

4.5. The Winner must:

(a) claim the Prize by no later than 10th September 2025; and

(b) nominate a Nominated Recipient by no later than 10th September 2025; and

(c) to be able to claim the Prize:

(i) Verify their Entry;

(ii) Verify that they purchased a Qualifying Order;

(iii) Provide Axil Coffee Roasters with all information it may request for the purposes of verifying that the Winner is an Eligible Entrant; and

(iv) Provide details of the Nominated Recipient including full name and contact details; and

(v) Reaffirm their agreement to these terms and conditions.

4.6. The Nominated Recipient must be available to accept delivery of the Prize and comply with any requirements relating to the Prize redemption.

If:

(a) The prize is not claimed by 10th September 2025; or

(b) A Nominated Recipient is not nominated by 10th September 2025; or

(c) The Winner is not an Eligible Entrant; or

(d) The Winner has breached these terms and conditions,

then:

(e) The Winner's right to the Prize is forfeited;

(f) An alternate Winner will be randomly drawn from the pool of remaining Entries (excluding the Winner's winning Entry) using the same process as outlined at clause 4.2 on 11th September 2025; and

(g) The Alternate Winner will be notified in writing using the same methods as outlined at clauses 4.3 and 4.4.

If:

(h) The Prize is not claimed by 18th September 2025; or

(i) The Winner is not an Eligible Entrant; or

(j) The Winner has breached these terms and conditions,

then:

(k) The Winner's right to the Prize is forfeited.

4.7. If an Alternate Winner also fails or is unable to claim the Prize in accordance with clause 4.6(h), 4.6(i), 4.6(j), then Axil Coffee Roasters may (in its absolute discretion):

(a) Not award the Prize, in which case there will be no Winner; or

(b) Randomly drawn a new Alternate Winner, following the same process as outlined at clauses 4.3 to 4.4 (with references to the Winner being taken to refer to the Alternate Winner who failed or was unable to claim the Prize).

5. Prize

5.1. The Nominated Recipient will receive a return‑trip to Italy for one (1) person valued at $5000, which consists of:

(a) 1 x Return economy class airfare from any Australian capital city (excluding Northern Territory) to Milan, Italy;

(b) 1 x Entry ticket to Host Milano (World Barista Championships);

(c) 6 x Nights accommodation in Milan at minimum 4-star accommodation (name and specific location to be confirmed by Axil Coffee Roasters);

(d) Return transfers between Milan airport and accommodation.

5.2. Travel Details and Restrictions:

(a) Departure Point: Any Australian capital city (excluding Northern Territory)

(b) Destination: Milan, Italy

(c) Number of People: One (1) person only

(d) Class of Travel: Economy class

(e) Duration of Stay: 6 nights

(f) Accommodation: Minimum 4-star hotel in Milan (specific name and location to be confirmed by Axil Coffee Roasters)

(g) Transfers: Return transfers between Milan airport and accommodation are included

(h) Travel Dates: Travel must be taken on set dates of 16th - 22nd October 2025. No alternative dates are available.

(i) Spending Money: No spending money is included. All meals, personal expenses, additional activities, shopping, and incidental expenses are at the Nominated Recipient's own cost.

(j) Restrictions:

• Travel is subject to airline terms and conditions for economy class tickets
• Extra luggage beyond standard economy allowance is at the Nominated Recipient's cost
• Travel must be completed on the specified dates with no flexibility
• The Nominated Recipient must hold a valid passport and obtain all necessary visas
• Travel is subject to availability and any travel restrictions in place at the time of travel

5.3. The Prize must be redeemed by no later than 10th September 2025, failing to do so will result in the Winner forfeiting their right to the Prize.

5.4. Prize Transfer Option:

The Prize:

(a) Can be transferred for Axil Coffee Roasters coffee blends only (specifically excluding single origin coffees, limited edition releases, gift vouchers, merchandise, coffee equipment, accessories, or any other products or services offered by Axil Coffee Roasters) to the value of $5000, calculated at Axil Coffee Roasters' wholesale pricing rates (being the discounted pricing structure applied to wholesale trade customers);

(b) Cannot be taken as cash; and

(c) Cannot otherwise be varied and must be taken as offered.

5.5. Axil Coffee Roasters reserves the right to substitute the Prize for an alternate prize if the Prize becomes unavailable due to circumstances which are beyond their reasonable control (including due to a significant increase in airfares or other costs forming part of the Prize), provided that:

(a) Axil Coffee Roasters has notified the Winner of those circumstances;

(b) Axil Coffee Roasters has made reasonable attempts to reach an agreement with the Winner as to the form of the alternate prize; and

(c) The alternate prize is of equal or greater value as the Prize.

6. Limits on Liability

6.1. To the extent permitted by law, Axil Coffee Roasters disclaims all liability with respect to:

(a) any failure by the Nominated Recipient to ensure that they:

(i) Hold a valid passport;

(ii) Have obtained all visas required to travel;

(iii) Meet all conditions of entry imposed by all countries, attractions or other places which they visit or transit through;

(iv) Meet all conditions of travel imposed by all air, rail or bus companies or similar they use in connection with the Prize; and

(v) Comply with all applicable laws and regulations (including overseas).

(b) Personal injury or death suffered by the Nominated Recipient in connection with the Prize; or

(c) Tax implications that may arise from winning the Prize;

6.2. For the avoidance of doubt, the Nominated Recipient is responsible for attending to all matters outlined in clause 6.1(a).

6.3. The Nominated Recipient alone is responsible for:

(a) Taking out valid, suitable travel insurance; and

(b) Obtaining independent financial or taxation advice about the tax implications of receiving the Prize.

6.4. By submitting an Entry into the Promotion, you agree to indemnify, defend and hold harmless Axil Coffee Roasters, and their respective directors, officers, employees and agents from and against all losses arising, whether directly or indirectly, out of:

(a) If you are the Winner, Nominated Recipient or Alternate Winner, any of the matters in clause 6.1; and

(b) In all cases:

(i) Any breach by you of these terms and conditions;

(ii) Any attempt by you to interfere with or undermine the security, integrity and proper conduct of the Promotion;

(iii) Any fraudulent or dishonest act or omission by you;

(iv) Any negligent or otherwise wrongful act or omission by you; and

(v) Any breach by you of applicable laws.

6.5. For the avoidance of doubt, nothing in these terms and conditions limits, excludes or modifies or purports to limit, exclude or modify the statutory consumer guarantees as provided under the Competition and Consumer Act 2010 (Cth) or similar consumer protection laws.

7. Privacy

7.1. Axil Coffee Roasters will collect and use Personal Information for the purpose of conducting the Promotion.

7.2. In addition, Axil Coffee Roasters may use Personal Information obtained from persons who submit an Entry into the Promotion for marketing purposes, including adding such persons to Axil Coffee Roasters mailing list to notify them of future promotions or offers.

7.3. Axil Coffee Roasters collects, stores and uses Personal Information in accordance with its Privacy Policy.

7.4. By submitting an Entry into the Promotion, you authorise Axil Coffee Roasters to share your Personal Information with:

(a) Easy Promos for the purpose of randomly drawing the Winner (or alternate Winner); and

(b) The following associated entities of Axil Coffee Roasters for marketing purposes:

(i) Hubspot

(ii) NetSuite; and

(iii) Ordermentum,

in accordance with its Privacy Policy.

7.5. By submitting an Entry into the Promotion, you agree that Axil Coffee Roasters may use your Personal Information for the purposes outlined in clauses 7.1, 7.2 and 7.4.

8. Dictionary

8.1. In these terms and conditions:

Alternate Winner means the alternate winner of the Prize, determined in accordance with clauses 4.6 and 4.7.

Axil Coffee Roasters means:

(a) Coffee Co-Op Pty Ltd (ACN: 137 940 339).

Eligible Entrant has the meaning given in clause 2.1.

Entry has the meaning given in clause 3.3.

Immediate Family Member means, in relation to a person, a spouse, ex‑spouse, de‑facto spouse, child or step‑child (whether natural or by adoption), parent, step‑parent, grandparent, step‑grandparent, uncle, aunt, niece, nephew, brother, sister, step‑brother, step‑sister or first cousin of that person.

Personal Information has the meaning given in the Privacy Act 1988 (Cth).

Prize has the meaning given in clause 5.1.

Privacy Policy means Axil Coffee Roaster's privacy policy, which can be found on our Website -- see https://axilcoffee.com.au/pages/privacy-policy.

Promotion has the meaning given in clause 1.1.

Promotion Period has the meaning given in clause 1.2.

Qualifying Order means any order placed and dispatched between 4th - 31st August 2025 that is purchased in-app via Ordermentum, provided that each customer may place only one (1) Qualifying Order per seven (7) day period during the Competition Period.

Website means the website hosted at https://axilcoffee.com.au.

Winner means the business entity (including but not limited to company, partnership, sole proprietorship, or other commercial entity) that is the provisional winner of the Prize, determined in accordance with clause 4.2.

Nominated Recipient means the individual person nominated by the Winner to receive the Prize on behalf of the Winner. The Nominated Recipient must be nominated by the Winner's authorised representative, being the owner, director, partner, or other person with authority to act on behalf of the Winner, by 11:59 PM AEST on 10th September 2025. Where the Winner elects to receive the coffee beans alternative, no Nominated Recipient nomination is required and the coffee beans will be delivered directly to the Winner. The Winner remains responsible for compliance with these terms and conditions.